Title: Office Coordinator

Join our Team! The Arc of Larimer County is hiring a full-time Office Coordinator.

Interested parties should apply by emailing a cover letter addressed to Marilee Boylan and a resume to mboylan@arclc.org.  Please send your cover letter and resume as attachments.

Title: Office Coordinator
Reports To: Executive Director
FLSA Status: Hourly, Full time
Date posted: August 25th, 2021
Pay Range: $19 – $21 per hour depending on experience

Summary Description:

The Office Coordinator is an important member of The Arc of Larimer County. This position will work collaboratively with the other staff members to continuously strengthen and improve the effectiveness of this chapter. The Administrative Assistant is responsible for customer service, data entry, maintaining inventories, assist in marketing chapter activities, supporting team members on a variety of projects and general office duties as assigned.

Essential Functions:

The essential functions of this job include the following job duties and responsibilities:

  • Performs general clerical duties: answer telephone, receive and direct clients and visitors, handle general requests for information, prepare and modify documents including correspondence, reports and e-mails as directed.
  • Maintaining office supply inventory
  • Maintenance of office equipment
  • Make copies of documents
  • Filing and office organization
  • Sending regular correspondence as needed
  • Support for meetings / trainings – preparation / set up / clean up
  • Assisting in organizing events as necessary
  • Data entry
  • Maintains office services by organizing office operations and procedures; sending out correspondence, invoices; maintaining filing systems; maintaining office supplies; monitoring clerical functions
  • Maintains spreadsheets for office organization
  • Keeps management informed by reviewing & submitting reports; summarizing information; ie: Volunteer work hours for the year
  • Perform general office procedures: Basic operational tasks, including answering phones, sorting mail, responding to outside inquiries etc.
  • Maintains professional and technical knowledge by attending educational workshops/trainings
  • Achieves financial objectives by paying invoices in a timely manner. Maintain financial files, prepare for delivery to accountant in a timely manner.
  • Research contractors as needed, seeking 3 sources, ei: snow shoveling, window washing, janitorial, translation/interpreting services
  • Gather and sort mail, distribute: Maintain “Address Return account” and stamp supply with USPS
  • Maintain auto insurance coverage for staff per worksheet. Request updates as insurance expires.
  • Contribute to team effort through support and encouragement of staff
  • Supporting, attending evening workshops as host/hostess as needed 2-3 times/year
  • Organizing and attending early morning and/or evening events.
  • Purchasing: Office supplies, flights for staff, hotel rooms for presenters
  • Will use own vehicle for office duties with federal mileage reimbursement
  • Other Duties as assigned


  • High school education or GED required; additional educational experience preferred

Job Requirements

  • Must support the mission and vision of the Arc of Larimer County
  • High school Education or GED required; additional educational experience preferred
  • Ability to communicate effectively using oral and written communication
  • Strong organizational skills
  • Proficient use of computer and programs including; Word, Excel, Gmail, Mail Chimp, Publisher and Power Point
  • Knowledge of standard office equipment
  • Bilingual Spanish and English preferred

Knowledge Skills and Abilities

  • QuickBooks
  • Microsoft Office
  • Self- starter with the ability to accomplish tasks with minimal supervision
  • Ability to work well in a team environment
  • Ability to handle multiple concurrent assignments and meet timelines
  • Ability to communicate effectively using oral and written communication
  • Strong organizational skills
  • Proficient use of computer and programs including; Word, Excel, Outlook, Publisher and Power Point
  • Knowledge of standard office equipment
  • Bilingual Spanish and English preferred

Work Environment and Physical Demands:

This job operates in a professional office environment. It requires the routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk; sit at a desk, use hands to finger, handle or feel; and reach with hands and arms. The employee also must be able to lift and carry up to 30 pounds (e.g., props, training materials, etc.) when necessary to set-up for training/events whether onsite or offsite.

The Arc of Larimer County offers competitive pay, contingent on experience and qualifications. We are an Equal Opportunity Employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, veteran status, disability, or national origin.


The Arc of Larimer County’s benefits include: Medical, Dental, Vision, employer-paid life insurance, 403b and a 403b employer match after 1,000 hrs of continual employment.

All regular full-time employees accrue PTO/sick leave benefits; accrual rates vary based on the position, hours worked, and years of service.

The Arc of Larimer County has 10 paid holidays per year.

Please Note:

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Duties, responsibilities or qualifications may change at any time with or without notice.